Ext Cost Centers
The Ext Cost Centers page is used to define a set of external cost centers that can be used for billing or reporting purposes.
The Ext Cost Centers administration page is only available if Healthcare Functionality is enabled.
If Healthcare Functionality is enabled, valid external cost centers are stored in the system. These values populate the dialog box that opens when the Ext Cost Center Select link is clicked on the Asset module's Create Asset page. These values are also used as the lookup values for the Ext Cost Center search criteria on the Find Asset page
If Healthcare Functionality is not enabled, the Ext Cost Center field is an open text field that is not validated.
To open the Ext Cost Centers page:
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Open the Administration Menu page.
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Under the ASSET ADMIN heading, click Ext Cost Centers.
All of the existing external cost centers appear.
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To sort the displayed cost centers, click the column heading you want to sort by.
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To display a subset of the existing cost centers, enter a value in the Filter field, and click FIND.
You can filter the page by entering a portion of the cost center number or description.
Creating an external cost center allows you to define the system-wide cost centers that are associated with healthcare assets. To add an external cost center:
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Click the Add New link.
The Add Ext Cost Center dialog box opens, allowing you to define the new cost center.
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In the Ext Cost Center field, enter the name of the external cost center.
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In the Description field, enter a description of the cost center.
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In the Tab Order field, enter a numeric value.
The Tab Order indicates the position, in menus, where this value will be listed. Lower numbered values are displayed toward the top of the list. Values will the same tab order will be sorted alphabetically.
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In the Active field, select Yes to make this external cost center active.
Inactive values remain in the system, but are not displayed to users.
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Click Create.
The external cost center is added to the list. The name of the user who added the cost center and the date and time it was added are displayed.
External cost centers can be modified. For example, if you want to change an external cost center value's position in drop-down menus, you can modify the tab order. To edit an external cost center:
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Click the Edit link to the right of the external cost center you want to edit.
The Edit external cost center dialog box opens.
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Modify any of the following values:
- Ext Cost Center – the name of the external cost center
- Description – a description of the external cost center
- Tab Order– the position in which the cost center will be displayed to the user
- Active– Yes indicates that the external cost center is active (displayed to the user)
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Click UPDATE.
The modified external cost center parameters, including the name of the user who edited them and the date and time when they were edited, are displayed.
External cost centers that have not been used can be deleted from the system.
External cost centers that have been associated with an asset cannot be deleted, but they can be inactivated to prevent users from accessing them.
To delete an external cost center:
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Click the Edit link to the right of the external cost center you want to delete.
The Edit Ext Cost Center dialog box opens.
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Click the Delete link in the top-right corner of the dialog box.
A dialog box opens asking you to confirm your choice.
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Click OK.